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Q: I want to have a small get together for my husband’s birthday. I will be serving only coffee & cake. How do I word this on the invitation so as to let the guests know not to expect dinner (as they usually do)? Some will be traveling a little distance (50 miles) to come.
 
A: Here are a couple options you might want to consider...

Please join me/us for dessert in honor of John's 50th Birthday
Date
Time
Place

Your Name/Names
Please reply...

OR (alternative option)

You are invited to help us toast John in honor of his 50th Birthday
Champagne and Dessert
Date
Time
Place

Your Name/Names
Please reply...

Q: I offended someone when addressing a Thank You card and need help in figuring out how to make amends. I addressed the card as such:
John & (Judy) Smith
They are an un-married couple and I did not know her last name. On the inside of the note I addressed the message as such: Dear Judy & John. She called very upset saying she didn't consider herself a brackets-type person. I apologized many times on the phone but then she hung up. Help!

 
A: We would never recommend parentheses. Parentheses send a signal of “lesser” importance. Although your addressing was wrong, obviously it was not ill intended. It seems she may have massively over-reacted to the nice intention of your thank you note.
I don't really know how you apologize for that beyond saying you’re sorry. One suggestion is to buy an etiquette book and send a note saying you trying to educate yourself. We sell a wonderful book called The Art of The Handwritten Word.

Q: I am filling out a wedding reply card and wondering what is the best and most polite way to let them know that my partner and I are vegetarians. Do we write that on the card or call the bride to be?
 
A: The polite thing to do is to say nothing, as there should be something you will be able to eat. The bride and groom and their families were gracious enough to invite you and it is most appropriate to graciously accept. Hopefully, they know you well enough to know your dietary needs. We always advise couples to order a few vegetarian or other specialty meals to accommodate their guests.

Q: My sister is 36 years old and finally moving out on her own. She has nothing in the way of supporting a home. (Small appliances, liners, towels, etc.) I would like to throw her a “drizzle.” It would be like a shower, but minus the wedding, before she moves into her new house so she can have some of the essentials. What is the proper etiquette for doing this and would it be totally inappropriate to have her register for the things that she wants and needs? Why are those only for people who are getting married? Please help! I want to help her and also share it with her family and friends.
 
A: Go for it! I agree, why are showers only for those getting married! Yet... it is not something readily done. My suggestion is to give her a House Warming Tea. A "drizzle" sounds cute, but you may have to explain It, which might get too wordy. She should probably register. This way it is easier for everyone, she gets what she likes/needs and the guests are less hassled with deciding what to buy. You can choose to open the gifts at the party, or just have a bit to eat and some interactive games. Another idea is to have someone come in and teach scrap booking where everyone can get in the act of nesting.

Q: Please tell me how to address placecards for couples that are not married but are living together; do they get separate cards or does the card get both names?
 
A: We recommend the couple get one card. The names should be staked and do not use the joining word "and". People like to be listed together if they are together.

Q: I don't want children under 13 at my wedding. How do we word that on the invitation?
 
A: There is no proper way to specify adults vs. children. Conceptually the invitation usually says something like "You are invited..." referring to the person or persons specifically listed on the envelope. Yet, you are not the first to have the concern that guests will make their own decision as to who they will bring regardless of the invitation. Alternatives we have implemented have been: an extra card, or possibly as a foot note, with text like. "No children please". "Guests must be 13 or older". Or for corporate "Non-transferable invitation, invitee only".

Q: A wedding invitation is addressed to Mr. Harvey (with no guest). Mr. Harvey would like to bring his sixteen year old daughter. Should Mr. Harvey check in advance to see if it would be alright to bring his daughter or should it be assumed that Mr. Harvey would bring a guest?
 
A: Thanks for asking! When someone is invited with a guest, usually that is specifically stated by: Mr. Robert Harvey and Guest. If the host knows the guest’s name that is often mentioned:
Mr. Robert Harvey
Miss Sally Harvey
The polite thing for the invitee to do is to call and ask if an additional invitation can be extended to the guest. Sometimes people give invitees the option to add a guest on the reply card when they ask for “number of guests attending”. It is necessary to communicate to the hosts the number of people in your party attending so they can be prepared.

Q: How do I write the guest names on the escort card envelope if it is a married couple with different last names or an unmarried couple living together?
 
A: Escort cards are used to indicate what table the guests will be seated at.

Married couples (with different last names): Connect the names with an "and". You can choose to use titles or not use titles depending on how formal your reception is. Example: Mr. Samuel Johnson and Ms. Mary Hanson or Samuel Johnson and Mary Hanson. Note, though Ms. is not a proper form of etiquette, if you write Mrs. Mary Hanson it is an indication that she is divorced. And, to keep things complicated, she wouldn't be Mrs. Mary Hanson, she would be Mrs. Mary Johnson.

Non-married couples: Eliminate the "and". Example: Mr. Samuel Johnson (on the next line) Ms. Mary Hanson. Again, choose to use titles or not.

Q: Can I ask for cash as a wedding gift?
The Bride

A: The majority of wedding invitees want to give gifts, vs. a check or cash. People are generally uncomfortable giving money, particularly to "established" couples and want to give something that will be a part of your new life together. Our recommendation is to select a store (or stores) to register where you can find items that you want and need. You can start with national stores such as Crate n' Barrel, Pottery Barn, Linen's and Things, and HomeDepot. These stores have registries where furniture and nontraditional items are part of the registry. Additionally, many of these stores now have registries online which is of great convenience to your friends and relatives from different areas. If you have selected something at a local independent store they may be able to set up a registry (i.e. account) to hold your gift money for larger items you may have selected. Find out about exchange and return programs at the stores before you register. Note: We recommend invitees seek out registries and give couples gifts vs. money. It is wonderful for couples to have and use wedding gifts that bring them memories throughout their lifetime.

Q: I am planning a wedding shower and would like to incorporate some memorable activities or gifts (without being corny)?
The Bride

A: Here are some great basic ideas with new twists:
  • Save the ribbons for your "bouquet at the rehearsal.” There is an alternative to this old tradition, there is a sweet lace umbrella, about 10 inches in diameter with decorative ribbons, each of your guests can sign a ribbon. It makes a much more elegant “bouquet” than with the ribbons from the presents!

  • Use "Cake Pulls" Each of your guests can pull a small charm from a cake. Each represents a good wish, wealth, children, security, travel, next to get married, and more.

  • Open Presents!
Q: I am responding to a wedding invitation and am unable to attend. Is it rude to not give a reason? And, most importantly, can I enclose a gift of money with the response card or should the wedding greeting be sent separately, along with the money gift?

A: It is not rude to simply give a negative reply. It would be appropriate to offer a good wish for the event, appreciation for having been thought of/included and happiness for the new couple, long life, etc. You may offer the reason you can not attend, especially if it is something like your parents 50th wedding anniversary event out of town. If the reason is you have chosen something above them, it is best to leave that unsaid.

You may include a gift at any time, however, make sure to note where the reply is being sent - often the reply goes to the parents so it is preferred if the greeting/gift is separate and sent directly to the bride and groom. If you do not know the address for the bride and groom, put an envelope (money gift) in with the reply with a request to forward that along to the bride and groom. If sending a physical gift, you may also request the parent forwards this along.

Q: How do you properly word an invitation for a party that is adult only?

A: The proper way to specify which individuals you are inviting is by the envelope. You should not have to re-state anything on the invitation itself. If you invite Mr. and Mrs. John Smith, then just Mr. and Mrs. Smith should come.

If you say The Smith Family, or Mr. and Mrs. Smith and Family you are opening the invitation to all members of the family (children or others who are living in the household)

We realize many people will bring children and/or guests no matter what is addressed on the envelope.

In response to this situation, some of our clients have chosen the following options:

  • Add a foot note or an extra small card that states, "Invitees only please"

  • Invite the guests for "cocktails" or a specified activity that it is not something kids would participate in.

  • Include an extra card that says something like, "We hope to include your whole family in another event, this is for the adults only." You may also exchange adults for invitees.

Again, "proper" etiquette is addressing the invitation to whom it is you wish to attend your event and recipients of the invitation responding accordingly.

Q: I'd like to know where would you put the wedding registry in the invitation? And how would you phrase it if you wanted a Gift card from Home Depot?

A:

I wish I could find a clever way to tell you this, but it is inappropriate to put registry information on a wedding invitation, or in the wedding invitation envelope. Although this has been done, we would recommend the following other options.

  • Letters and Invitations: If you are sending any of the following correspondence a mention of a registry is appropriate.

  • Save the Date - in advance of the invitation for your guests to reserve the weekend of your wedding.

  • Friends and Family - with details about travel to the wedding and other related wedding events, or outings.

  • Shower or other invitations.

  • Personal web sites. These are now very popular and your guests will appreciate being able to access this information.

You can also use these communications to tell people you just bought a home and a little bit about your plans. People love to feel included and to know your plans. Sharing the information will assure that people feel involved and will have a sense of where their money would be going. They will then be more likely to give gift certificates to Home Depot or where ever you request.

Remember when you write your thank you notes, especially to those that give a gift certificate, tell them what you used their money for. Even if you combined multiple gift cards to buy one new kitchen sink, they only need to know what their money paid for. People feel good about thinking there is an item in your home they bought or contributed to. It also can make thank you notes easy, you can send the same message to almost everyone that gave you a gift certificate, in reference to what you bought. Well, be careful with family, they may compare notes...

Q: I am sending invitations for my husband's long-awaited college graduation. I would like everyone to join us after the commencements for dinner. This would be a "Pay Your Own Bill" type gathering. How in the world do I word it properly? I certainly don't want everyone to think it is a banquet or reception type dinner. I hope you can help me. I thought of including the available menu with prices in the invitation. What do you think? Thank you in advance for you help.

A:

We wouldn't usually recommend sending a printed invitation to an event where you expect people to pay their own bill. This should be a verbal invitation with a discussion about anticipated costs. Due to the nature of such a special occasion you want to announce the graduation and invite people to share your day with you.

We recommend that you keep the invitation special, important and simple without including a lot of additional items such as direction cards, menu cards and other extraneous information. So, we would recommend you include the menu and simply put in the bottom right corner of the invitation, See enclosed menu for your anticipated costs. And on the left, the reply.

Additionally, please call the restaurant ahead with a reservation and prepare them with your plans for everyone to pay their own bill.

If there is information on the graduation ceremony that is relevant to attendees be sure to include that.

Q: How far in advance can I send out a "Save the Date" invite and what information should be included?

A:

If your wedding is on a holiday weekend, you should send it out at least 6 months in advance, we would encourage earlier.

The following details must be included: names, the date and the city.

Additional details may include some or all of the following: All of the weekend activities, rehearsal dinner, bridesmaids/ladies lunch, golf matches, luncheons, sunday brunch.

The more you have going on and the more you share that information the more likely people are to come. Some of these items are: Area hotels, Airport info, Transportation (if they will need a car or if you are handling it). If you are arranging any transportation you want to let them when, where from, where to.

You can include registry information in this document as well.

Finally, you want to give contact information. Be sure to include phone, email, and physical address.

Q: I am having an outside wedding and reception in the same place. How do I convert from the wedding to the reception? What do my guests do when I/my hostess make this transition?

A: We often use the same space for the ceremony as for the party. The trick to it is having a second space while you are making the conversion/turnover.

If you will bear with my wording here... Typically following the ceremony is a one hour "reception." This is when the bride and bridal party take pictures if the bride is not seeing the groom before the wedding, or when there is a reception line for congratulations. Drinks and appetizers are served then and there is often a trio or small group playing background music. Many times the band will have a few of their members play the extra hour for a small additional fee. Following the reception is the "party" or sit down dinner, whether served or buffet style. Taking your group into the second space gives the wait staff time to set up the tables and space to move the ceremony chairs around the tables. Guests are usually understanding of being told where to go. Hopefully, you have friends or help that will take that responsibility ahead of time so they are ready and can quickly get to work making the turnover happen.

Q: Can you please inform me on the proper way to respond to a wedding reply card? There is a line with an M & on it what do I write on that line? Do I continue with an r and Mrs. And then our last name?

A: Given it sounds like the hosts invited you in the most traditional way, the proper response is as you said also very traditional.

Following the "M" you should write the full name representing you and your husband, or who ever you may be taking. So "M" r. and Mrs. George C. Scott, Jr. You should include the full name or the name as you and your husband like to have your name written. If you are taking a guest it would be: "M"s. Sally Smith, Mr. Jonathan C. Doe. You only use an and between the names if you are married.

Q: My husband and I along with our son have been invited to my first cousin's child's bar mitzvah (out of town). We planned on attending and returned the response card. However, now we find that my son is not doing well in college and can not miss classes. If we were to go, we'd have to leave on a Friday and come home that Sunday. The expense for that short a time would be too much. How can I explain to my cousin and my aunt that I can not attend now. I don't want to hurt their feelings.

A: Remember, honesty is always the best policy and situations do arise that change plans. Given it is family they will expect a reason for your changing your mind about attending. Before you say no, consider the option that you and your husband could go and explain that school requirements prohibit your soon from attending.

If that is not an option, then communicate your change in plans as soon as possible. They may be able to still cancel the costs related to your attending (i.e. dinners, favors etc.)

Good luck with your decision.

Q: I am not having inner envelopes for my wedding invitations. How do I address the outer envelope to my widowed aunt? Is it Mrs. Tracy Smith or Mrs. Ed Smith?

A: A widow is addressed as Mrs. Mario Allegretta. If you addressed her as Mrs. Carmela Allegretta, it would indicate she was divorced not widowed. But, in this day and age many woman under the age of 50/60 don't like to use "traditional" etiquette, so it is acceptable to address the guest as Ms. Carmela Allegretta. Based on the recipient you should gauge your decision on what might make her feel the most comfortable.

Q: My fiance and I are having an after hours jazz party following the wedding reception. It will be in the same facility, although a different room from the reception. We want to inform our guests about it on the reception card. How could I express this without being repetitive? The jazz hour will consist of music, cordials and cigars - it will basically just be a continuation of our reception. Would you be able to help me with this?

A: You can handle this in a couple of ways. One, you don't even have to tell them in the invitation. They will be at the location and the party will just continue. Another option would be on the reply card after your standard information add an additional line on the card that reads: "... And afterward". A sample card could read as follows: "Reception" or "Dinner and Dancing" The next lines would be the date/time/place. Then add the line: "Immediately Following" And the last line: "Late night jazz club".

Q: I saw your article on weddingusa.com, and I have an etiquette question for you. I got married in November, and I am going by "First Maiden Married". I did not hyphenate my name, but I am using both my maiden and married names. How should someone address an invitation to my husband and me? We got an invitation addressed to "Husband First and My First Maiden Married" and my husband was upset -- he felt it should have been "Husband First Last and My First Maiden Married". I think my friends are just respecting my choice to go by both names. I can't seem to find a rule in any of the etiquette sites. They address the situation when a woman keeps her maiden name, but not the situation when a woman keeps BOTH names.

A: I understand your frustration and confusion. I made the same decisions with my name or names as the case may be!

When addressing both of you together it should be: Woman First Maiden Married and Husband First Last. Note: the use of the word and indicates you are a married couple.

Q: Do you have any suggestions as to how we can let invitees know that they should not bring kids to the party?

A: Great and popular question!

Regarding who is actaully invited to a party, we do hear people will bring anyone and everyone! Etiquette says if children (or anyone else) are not listed on the envelope they are not invited. Yet, this doesn't always work. The nicest way to add a firm reminder that only those listed are invited would be to add a line to the reply card. It could say "Invitees only, invitation not transferable" or "No children please".

Q: When should you mail invitations for college graduation?

A: We suggest mailing graduation invitations about 30 days or one month in advance. If you are inviting many of your colleagues and you think there might be an another event at the same time and you want to be ahead of the curve, I would think five weeks in advance should give you enough of an advantage.

Q: I was sent a wedding invitation and am unfortunately not able to attend the ceremony. I am unsure as of what to write on the response card. Can you please share with me a proper message to write? And secondly, is it etiquette to print a '0' for number of persons, or do I leave this line blank?

A: You should mail a hand written note to the people that invited you (for example, the parents of the bride). Their address should be on the flap of the outer envelope. Your answer should be written to mimic the wording on the invitation.

Here's a sample wording for a traditional invitation: Dear Mr. and Mrs. (state the full name), We regret that we will not be able to attend the marriage of your (state her name) and Mr.(state his name.) And sign your name. It is best not to give a reason why, for what could ever be more important than their child's wedding, and their first wedding at that. That is proper. Given that most invitations are sent with a reply card, you can write the wording as discussed above on the enclosed card. I think a nice addition to the tradition is to add a personal positive wish. I/We wish the bride and groom all the best in the years to come. If you add an extra line it would come before your signature line.

You do not need to put a 0 in the space, I think that is implied. Just don't forget to sign your name!

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